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Academic submission guidelines

Academic submission guidelines

2021 Academic Submission Guidelines

Submission deadlines: 

  • Abstracts: Wednesday, March 3, 2021, 4:00 p.m. EST  
  • Trainee Publications: Friday, April 16, 2021, 4:00 p.m. EST

Please note that the LHRD Academic Submission Guidelines have been substantially updated for the 2021 event. Ensure you read through the information carefully before submitting your abstract.

General Information & Participation Requirements
Abstract Submission Details
Abstract Submission Format
Abstract Research Categories
Feature Platform Presentation - General Guidelines
Poster Presentation
Submit Your Abstract
The Lucille & Norton Wolf LHRD Trainee Publication Awards
Contact Information

General Information & Participant Requirements

LHRD 2021 will be held on Tuesday, May 11, 2021.

Abstract submissions for London Health Research Day are open to:

  • Lawson Health Research Institute trainees in the following capacities: undergraduate, graduate students, postdoctoral scholars, residents and clinical fellows.
  • Schulich School of Medicine & Dentistry students and trainees in the following capacities: undergraduate (BMSc and BSc Neuroscience), Professional (Medical & Dental students conducting research),  graduate students, postdoctoral scholars, residents and clinical fellows
  • Faculty of Health Sciences (FHS) trainees in the following capacities: graduate students and postdoctoral scholars.
  • Graduate Students from other Western Faculties that are enrolled in a Collaborative Graduate Program that the Schulich School of Medicine & Dentistry is associated with.
  • Research assistants and associates at Lawson, Schulich Medicine & Dentistry and Faculty of Health Science
    NOTE: Research assistants and associates are eligible to display their research but will not be eligible for prizes.

Abstract Submission Details

The deadline for abstract submissions is Wednesday March 3, 2021, 4:00 p.m. EST. Only one submission per person is permitted. The submitted abstracts must represent the trainee’s research.

  • Research must be conducted predominantly at Lawson, Schulich Medicine & Dentistry or Faculty of Health Sciences.
  • Trainees/scholars may be the first author on only one abstract.
  • Presentations must reflect the submitted abstract.

New this year, our event is entirely virtual. We will allow an opportunity for all eligible students or research staff to present their research.  The LHRD Academic Committee has also decided that submissions will not be judged in the traditional LHRD way.  This year, the LHRD Academic Committee will come up with ways to celebrate the research presented, and the scholars who attend.  More information on prizes will be forthcoming as our event platform can be modified/updated for our event.

Also new this year, we no longer require the abstract format to be uniform.  The abstract submission process will allow our administration teams to set up unique booths for each trainee/presenter.  We require information ahead of time so that we have the capacity to do so.  While we do not require abstract submissions to be uniform, the abstract submitted will be used for searching all information in the sessions.

Abstract Submission Format

New this year, you are required to submit both a scientific abstract and a lay abstract.  The online system contains mandatory fields such as: trainee’s/scholar’s full name, work email, organizational affiliations, academic program, area of research, abstract title, author names, and name(s) of supervisor(s). Trainees/scholars must only present work they completed themselves.

Scientific Abstract

The maximum length for your scientific abstract is 3500 characters. Do not include your name, title, supervisor, role and authors in this field. Please also note that the 3500-character limit includes spaces.  Images will not be accepted at this stage (abstracts at your individual, virtual station may include images).

Lay Abstract

Your lay abstract will be catered towards a general scientific audience and should avoid the use of jargon and abbreviations. The maximum length of your lay abstract is 1000 characters. Your lay abstract must be formatted as one single paragraph without headings.

Keywords

Your 5 keywords will be used in the searching functionality, so please be sure to carefully select up to 5 keywords that best represent your research.

Abstract Research Categories

All abstracts will be searchable with the virtual platform; therefore, no categories will be used at this time. 

Feature Platform Presentation - General Guidelines

Each trainee will have an opportunity to present your research orally and upload a video to the platform in your individual booth.  Please see below for guidelines with regards to oral presentations:

  • The presentation must be on your own research and must be conducted predominantly at Lawson Health Research Institute, Schulich School of Medicine & Dentistry or Faculty of Health Sciences.
  • Please ensure you give credit where credit is due by identifying which parts of the project were previously completed by other individuals.
  • The presentation must reflect the submitted abstract.
  • Sufficient introduction and methods should be provided so that trainees from other disciplines can appreciate the work.  Highlight your results and discuss the implications of your work .
  • We strongly recommend you tailor your presentation so that it is communicated in a manner that is easily understood by a general scientific audience, not just for those within your area of expertise.
  • Presentations should be no longer than 10 minutes. More direction on the type of oral presentations will be given at a later date.  The academic committee will come up with clear directions on types of oral presentations, after the virtual platform has been selected.

Poster Presentation

General Guidelines
  • Posters should be targeted to a general scientific audience, including both basic and clinical researchers, as well as a layperson (general non-scientific) audience.
  • We recommend that presenters prepare a 2 to 3 min elevator pitch for your private discussions with guests. Please note your guests may wish to have a scientific pitch or a layperson pitch. Please prepare accordingly.
  • Posters should be appealing and interesting. Poster presenters are encouraged to plan well and to practice their delivery.

*Please note that guests and other participants will be encouraged to provide you with feedback on your poster and presentation. This will be done virtually and at your individual booth. 

Guest Feedback

All attendees, presenters and registrants will be given access to all of the research presentations.  They are encouraged to visit posters/presentations often and will have 1 week prior to the research day to ask questions or give feedback.  Presenters (trainees) will be notified of feedback given on their research directly.

Submit Your Abstract

Go to the Submission Form to submit your abstract. 

The call for abstracts closes on Wednesday, March 3, 2021, 4:00 p.m. EST. 

The Lucille & Norton Wolf London Health Research Day Trainee Publication Awards

Thanks to the personal generosity of Lucille and Norton Wolf, we are pleased to issue a call for The Lucille & Norton Wolf London Health Research Day Trainee Publication Awards. These awards will be announced at London Health Research Day on Tuesday, May 11, 2021.

The Lucille & Norton Wolf London Health Research Day Trainee Publication Awards have been created to recognize the outstanding research discoveries of trainees, postdoctoral scholars, medical residents and clinical fellows working in labs across Schulich School of Medicine & Dentistry, including Robarts Research Institute, and Lawson Health Research Institute.*

*Please note that undergraduate students and Faculty of Health Sciences trainees are not eligible to participate.

Up to four awards in the amount of $1,000 will be provided to the top-scoring trainee peer-reviewed publications that have appeared in press from January 1, 2019 to December 31, 2020. Please note that the eligible time period has been increased to two years for the 2021 academic program to reflect that LHRD 2019 was cancelled. 

All trainees and students as described above are eligible to apply. To do so:

  • The trainee must be participating at London Health Research Day 2021 as a presenter.
  • The trainee must be first author on the publication and have contributed significantly to both the research and the writing of the manuscript.
  • To apply: a full copy of the published manuscript must be submitted along with a maximum 300 word description prepared by the first author trainee describing why the publication is of significant merit; their contributions to the study and the publication; and a description of why the publication is worthy of consideration for one of these awards.
  • Submitted publications and the descriptions of their impact will be adjudicated by the London Health Research Day Academic Committee.
  • All submissions must be sent to sheila.fleming@lawsonresearch.com and received no later than 4:00 p.m EST on Friday, April 16.  

Contact Information

For general/academic questions, please contact Janelle Pritchard at jpritch7@uwo.ca. For the Lucille and Norton Wolf London Health Research Day Trainee publication award, contact Sheila Fleming at sheila.fleming@lawsonresearch.com.